Supporting Healthcare Improvement Through Facilitation & Training

University of Manitoba11 enrolled

Overview

SHIFT will support personal care home (PCH) staff to conduct quality improvement (QI) initiatives more purposefully and objectively in their regular care setting in ways that help to sustainably improve the quality of care and/or life of residents.

The SHIFT study will take place at approximately thirteen (13) residential long-term care facilities in Manitoba during a one-year period. These sites will be licensed by the provincial government and provide 24-hours on-site housing and health care services for older adults by professional (nursing) staff, allied health care professionals and unregulated staff. In consultation with SHIFT research staff, a senior administrator at each facility will be identified to take on the role of Senior Sponsor (e.g. Director of Care, CEO) for the project. Quality improvement (QI) teams will be formed at each site and team formation will also occur in consultation with research staff. QI teams will have 5-6 participants comprised of a Team Sponsor (e.g. Unit Manager) and Team Members (e.g., Care Aides and Allied Staff). The SHIFT intervention is comprised of three major components that include: 1. PDSA (plan-do-study-act) Facilitation comprised of workshops interspersed with site-specific (i.e., context-sensitive) coaching sessions designed to help team members plan for and ably conduct their PDSA innovations; 2. Readiness for Change Activities designed to help SHIFT team members more purposefully prepare for the intervention (e.g., by selecting PCH units with the appropriate personnel and context to participate in SHIFT, recruiting team members with the appropriate knowledge and social capital to help ensure project success); and, 3. LeaderShift Modules designed to help Team Sponsors more effectively support front-line team members to plan, implement, and evaluate their SHIFT PDSA cycles.

Study Type

INTERVENTIONAL

Allocation

Purpose

OTHER

Masking

NONE

Enrollment

Conditions

Frontline Staff Working Within Personal Care Home Facilities

Interventions

Mixed methods quality improvement interventionOTHER

Quality improvement training for frontline PCH staff

Eligibility

Sex: ALL

Medical Language ↔ Plain English

Facility Inclusion Criteria: * A personal care home (PCH) which provides 24-hour on-site housing and health care services care for older adults by professional (nursing) staff and others. * Located in Manitoba. * Licensed by the provincial government. * 90% of residents aged 65 or over. * Facility operations conducted in the English language. Facility Exclusion Criteria: * Chronic care facilities. * Transition care facilities. * Facilities that are expected to undergo major changes during the study intervention (e.g., where a unit is expected to close or the site is expected to undergo major renovations). Individual Staff Inclusion Criteria: * have worked on the unit for a minimum of three months. * have worked at least 6 shifts per month on the unit. * be able to travel to workshops and participate in relevant SHIFT activities. * work well with other team members. * have the respect of staff on the unit. * be able to communicate effectively with colleagues.

Locations (1)

Winnipeg Regional Health Authority

Winnipeg, Manitoba, Canada

Outcomes

Primary Outcomes

Team fidelity to the quality improvement implementation process

Frontline teams will implement their change ideas using iterative plan-do-study-act (PDSA) cycles. Each team's progress will be captured by the SHIFT quality advisor during regular meetings. After each meeting the quality advisor will complete a structured diary that captures each team's PDSA process using a published scoring system (DOI: org/10.1186/s40814-022-00975-8). This tool measures the appropriateness of each team's aim statement (e.g., being specific, having timeframes), assesses their ability to properly measure and interpret data (e.g., documents pain reduction using run charts) to guide next PDSA steps, and reports the number of PDSA cycles they completed. As described in the aforementioned manuscript, multiple researchers will judge each team's progress independently and then meet to reach consensus opinion.

Time frame: Through study completion, an average of 8 months

Level of readiness for change (R4C) among study participants

Each participant will complete a baseline survey to assess their R4C. This survey uses questions from existing tools modified for our target group. It will assess people's perceived R4C at the macro (e.g. "SHIFT aligns with our health system priorities"), meso (e.g. "SHIFT is viewed strongly by leaders at my site"), and micro level (e.g. "I have the skills to conduct SHIFT"). Team R4C scores will be correlated with results of Outcome Measure 1 (team fidelity to the implementation process) to descriptively assess if teams with higher baseline R4C scores make better PDSA progress.

Time frame: Baseline

Identifying readiness for change (R4C) attributes that are precursors to PDSA implementation success.

While readiness for change (R4C) is a well-established concept, it is unclear if and how these processes help teams be more successful. At study start participants will engage in R4C discussions to understand their role in SHIFT, responsibilities and time required, and supports available. During focus groups at study end, we will ask participants to (1) reflect on preparatory R4C activities, and (2) compare these to their SHIFT experiences including successes and challenges they encountered. During these focus groups people will suggest additional R4C activities that would have helped them to better prepare for SHIFT.

Data from ClinicalTrials.gov

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